When dispatching on a federal fire, whether with an engine, or as a single resource

you have some responsibilities.

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PLEASE NOTE:  Electronic Submission of completed fire paperwork to District's Administrative Assistant at administration@albanycountyfd1.com is preferred

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• IMPORTANT INFORMATION: 

  • On the OF-286 the Contractor is ALWAYS "Albany County Treasurer, 525 Grand Ave, Laramie, WY  82070".

  • The Administrative Office for Payment is ALWAYS "Wyoming State Forestry, 5500 Bishop Blvd, Cheyenne, WY  82002".

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• Send your Resource Order electronically to the Albany County Fire Warden and the District's Administrative Assistant before leaving for the fire.  

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• Make sure when de-mobbing with Finance on the fire that they have correctly entered any firefighter time on the OF-288 and apparatus time on the OF-286 before signing either document. And make sure the Contractor and Administrative Office for Payment are correct (See above)

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• Upon return home from the fire, please turn in your paperwork to the District's Administrative Assistant in a timely manner, and before you dispatch out to your next fire.  This allows fire paperwork to be processed quickly and benefits the firefighter and the District as a whole.

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The following needs to be turned in for a complete fire package (incomplete fire packages delay the entire process for payment to you and to the District): 

• Copy of your Resource Order

• Signed OF-288(s)

• CTR's

• Signed OF-286(s)

• Equipment Shift Tickets

• Travel Voucher and any receipts for hotels, rental car or flights, etc.  Please note if hotels were paid with a department credit card or with a personal credit card.

• Any General Messages or other pertinent information from the fire, such as a lodging letter, or supply numbers.

• Copy of your Red Card (if your qualifications change during a fire season, you will need to attach the new Red Card to your fire paperwork so the District's Administrative Assistant knows your rate of pay changed)

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Once the District's Administrative Assistant has received your complete fire package she will review it and put together a spreadsheet that is sent to the District's bookkeeper, who handles payroll. The District's Administrative Assistant will enter the fire into the Wyoming Fire Billing System for the Albany County Fire Warden's review and approval.  After the Fire Warden approves, the entire fire package is audited by Wyoming State Forestry.  Wyoming State Forestry then meets with cooperators and cuts a check to Albany County for the invoiced amount if approved.  Albany County then cuts a check to Albany County Fire District #1 after approval in a County Commissioners Meeting.  (NOTE:  All dollar figures are approximate until Wyoming State Forestry completes their final audit.)

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PLEASE NOTE: At the November 2021 Board Meeting wording regarding pay check delivery was modified to the following: 

• Board approved that direct deposit is highly encouraged for all firefighters. If a firefighter wants to keep receiving a paper check they may do so, but a current mailing address must remain on file with the district bookkeeper. If the check is returned to the District due to an address change, then the firefighter must either pick it up in person at the District meeting or at District Bookkeeper's office; and lastly the firefighter may send an email to District Bookkeeper designating a specific person, by name, who is authorized to pick up the check for further delivery to the firefighter.

If you have questions, or need the direct deposit form please email administration@albanycountyfd1.com.

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You can access Wyoming State Forestry Fire Business Office for information on the following:

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Wyoming's 2024 Wyoming Wildland Fire Resource Mobilization Guide (Mini Mob)

2022 Wyoming Interagency Cooperative Wildland Fire Management and Stafford Act Response Agreement

Travel Voucher

GSA.gov for Per diem and travel information

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